The Assistant to the Vice President supports the Vice President in logistical matters necessary to run the division and to interact with fellow Cabinet-level offices. In addition to managing the VP’s calendar and some routine correspondence, the Assistant to the VP ensures timely collection and reporting of relevant data to support the DMC strategic plan and supports general office operations. The Assistant to the VP position requires strong organizational and communication skills and handles a high degree of confidential, sensitive information and must exercise discretion, sound judgment and solid decision-making.
DUTIES AND RESPONSIBILITIES:
Manages the VP’s calendar; draft, edit and issue official correspondence; assemble meeting agendas and produce meeting minutes and reports; plan divisional events; and manage division messaging.
Oversees the maintenance of a divisional data bank, taking direction from the DMC Leadership Team managers. Ensure consistency of terms and tagging, timely updating, and pertinent report-outs.
Maintains records for and track sick, FMLA and vacation leave for the division and assist with payroll.
Proofreads DU Times, Official Communications, and select media advisories.
Routes calls and inquiries.
Performs other related job duties as assigned by the Vice President.
Bachelor’s Degree, from an accredited institution, in communications, marketing, business, English, or related field.
Minimum of 5 years’ experience in a similar professional or executive assistant role (supporting C-level highly preferred).
Strong MS Office Suite skills are required.
Excellent communication skills, both written and verbal, required with a preference for proofreading and editorial experience.
Experience operating with the highest level of confidentiality at all times and strong working experience with calendar management, travel arrangements, meeting preparation and logistics.
Experience interacting with executive leadership, particularly in an academic or knowledge-rich environment, highly desired.
Additional knowledge, skills and abilities required to perform the essential job duties:
Excellent written or oral communication skills required, with an emphasis on diplomacy and tact;
Strong collaboration, interpersonal communication, and problem-solving skills;
Strong data entry, management, and reporting skills;
Strong ability to synthesize and prioritize information and tasks for leadership.
Proficiency with CMS Software desired;
Knowledge of marketing and communication office trends preferred.
Interested candidates should submit a cover letter, resume, and contact information for three professional references.
Catholic in its mission and ecumenical in spirit, Duquesne University values equality of opportunity as an educational institution and as an employer. We aspire to attract and sustain a diverse faculty and staff that reflects contemporary society, serves our academic goals and enriches our campus community. We particularly encourage applications from members of underrepresented groups and support dual-career couples through our charter membership in this region's HERC (http://www.hercjobs.org/oh-western-pa-wv/).
We invite applicants for this position to learn more about our university and its Spiritan heritage by visiting http://www.duq.edu/about/mission-and-identity/mission-statement. Those invited to campus for an interview may be asked about ways in which they see their talents contributing to the continued growth of our community and furthering its mission.
Duquesne University, a private, Catholic institution, prides itself on being mission-centered and mission-driven. Our employees contribute to our culture of academic excellence and our mission of serving God by serving students. In turn, they enjoy a supportive working environment that values individual talents, encourages teamwork and rewards accomplishments.
A nationally ranked top-tier university, Duquesne has established a legacy of excellence in liberal and professional education. Our 14:1 student-faculty ratio allows our students to work closely with expert faculty. Duquesne has also won accolades and recognition among the nation’s top 20 small research schools for our research initiatives and faculty productivity.
Situated on a 50-acre campus within the city, Duquesne provides a small-town feel in an urban setting. The Pittsburgh region offers a variety of cultural, education and professional opportunities, as well as a safe and affordable lifestyle.
We strive to attract, recruit and retain a dynamic, diverse workforce. Our employees benefit from an array of campus resources that provide convenience and cost savings, including a variety of dining options, a full-ser...vice Starbucks, a retail bank and credit union, a fitness center and year-round wellness programs and onsite parking. Employees also may take advantage of the many educational, cultural and sporting events sponsored by the university.
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